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Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

September 19, 2016
Administrative

Dear Members of the UCSF Community:

Please join me at my third State of the University Address on Tuesday, October 4, 2016, from 12 noon to 1 p.m. on Parnassus in Cole Hall. I will provide an overview of UCSF’s new economic impact report and highlight some of our major accomplishments over the past year.

The theme of my address is “Invested in Our Community,” and I will present specific examples of the work that UCSF is doing within our communities that touch upon each of the university’s four priority areas: equity/inclusion, transformative partnerships, education and learning, and precision medicine.

You can read more about the event and RSVP through the UCSF events calendar. Lunch will be served immediately following the address.

If you cannot attend in person, please watch live online.

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

September 18, 2016
Administrative

Dear Colleagues:

UCSF faculty, staff, students, and trainees will soon join millions of Americans across the country and fulfill their civic responsibility by casting ballots on a range of issues and voting for candidates seeking public office at the local, state, and national levels. I encourage all of you to participate in the electoral process. It is a privilege and a right that serves as the foundation for the laws that govern our nation.

The decisions made on Tuesday, November 8, will be of great importance to all Americans. More information about the November election and about registering to vote can be found on the California Secretary of State’s website at http://www.sos.ca.gov/elections.

I also want to take this opportunity to remind the campus community that there are legal restrictions on University of California involvement in political campaign activities based on the status of the University as a tax-exempt 501(c)(3) organization and as a state entity. Specifically, the University may not endorse/oppose (or contribute to) political candidates, nor may University resources (including University-paid time or equipment) be used for campaign purposes in connection with ballot propositions.

I also want to emphasize that the University does not restrict any member of our community – student, academic appointee, staff employee – from exercising his or her right to engage in personal political activity. However, no member of the University community may use University facilities or resources (including time on the job) for political purposes, except as specifically permitted by...

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May 24, 2016
Administrative

Dear Members of the UCSF Community,

The safety and security of everyone who works, studies, receives care, and visits UC San Francisco is of paramount importance to us. We are writing to provide you with an update about the work and efforts underway to identify more ways to protect our community and proactively address security concerns based, in part, on the feedback received from your calls and emails.

Since January, we have been actively making improvements to enhance security around UCSF. The appointment and swearing in of UCSF Police Chief Mike Denson marks an important milestone. Chief Denson is a strong advocate of a community governance model where campus stakeholders and community members have a direct influence on policing initiatives such as increased police visibility, rapid response, and crime prevention measures across the University.

Among the recent changes to strengthen our security are:

  • Streamlined emergency and crime communication between campus police and medical center security by adding Med Center Security to UCPD police radio system for direct contact.
  • Improved interaction between police and UCSF community with increased visibility of police on campus and use of social media by the UCPD.
  • Increased collaboration at monthly meetings with senior leaders from UCPD, medical center security, and the safety office.
  • Improved security with the installation of identification badge readers for use during after-hours elevator access at medical office buildings at Mount Zion.
  • The launch of Transportation Services’ "See it, Report it!” campaign, which includes installing signs in all garages and parking lots with...
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March 14, 2016
Administrative
UC System

Dear Colleagues:

I recently wrote with an important update regarding University policies and procedures pertaining to sexual violence and sexual harassment. As part of the University’s efforts to improve its prevention and response to sexual violence and sexual harassment, we are rolling out a comprehensive sexual violence and sexual harassment prevention training program for all UC faculty and staff. Each member of the University community has a responsibility to make our campuses free from sexual violence and sexual harassment. This training program will better prepare all of us to fulfill this obligation and learn about our role in these efforts.

To this end, starting immediately, all employees on payroll with active status as well as UCSF affiliates, regardless of previous training taken, will be required to complete training on sexual violence and sexual harassment prevention and response. Faculty and supervisors—who have been required to take such training for several years—will see new, updated content in their training and will maintain their current training schedule. Non-supervisory staff will be required to take sexual harassment prevention training that must be completed by May 1, 2016 or within six weeks for any subsequent new hires. Ongoing training for all non-supervisory employees will be required annually.

This training will be video based and delivery will be online through our UC Learning Center. Overall the training should take approximately 50 minutes to complete for non-supervisory staff. Faculty and supervisors will continue to take a separate training course with additional legally-required content that will take two hours to complete. You will be...

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March 13, 2016
Administrative

Dear Colleagues:

I am writing to share important changes to UC Policy regarding sexual violence and sexual harassment and to offer a reminder about the resources available to faculty, staff, students, and trainees. There are many policy changes underway, but a few recent updates deserve specific mention.

  • The UC Policy on Sexual Violence and Sexual Harassment now requires that every UCSF employee, excepting confidential resources, notify the Title IX Office (Office for the Prevention of Harassment and Discrimination) when they receive information that a student has suffered sexual violence, sexual harassment or other prohibited behavior. This requirement applies to Graduate Teaching Assistants, Fellows, and all other student employees when disclosures are made to them in their capacities as employees. This requirement is in addition to the continuing mandate requiring all supervisors, managers, and faculty to notify the Title IX Office when they receive information of alleged prohibited conduct under the Policy.
  • The UC Policies Applying to Campus Activities, Organizations and Students (PACAOS) has been modified and describes current processes and procedures applying to sexual misconduct cases involving students.
  • UCSF now has Student Adjudication Procedures that implement the University’s Policy on Sexual Violence and Sexual Harassment.

These new policies underscore UCSF’s...

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November 1, 2015
Administrative

Dear Colleagues:

As part of the University’s efforts to address the increasing number of threats to the security of our information systems and data, the University of California Office of the President is rolling out a security awareness training program for all UC faculty, staff, and students. Each member of the University community has a responsibility to safeguard the information assets entrusted to us, and this training program will better prepare all of us to fulfill this obligation. Studies have shown that a substantial number of cyber attacks involves the unintended actions of users of information systems, and this risk can be mitigated through an effective security awareness training program.

To this end, all employees on payroll with active status, regardless of previous training taken, are required to complete the Cyber Security Awareness Training by January 31, 2016 or within six weeks for any subsequent new hires. This training replaces the recently completed Privacy and Security Training that UCSF required locally in 2014-15, and it will be required on an annual basis. In addition, all registered students also are required to complete the training by January 31, 2016.

Training will be administered via online video through our UC Learning Center, and you will receive a separate email from the learning center. Each module will focus on a specific security topic and conclude with three questions to test comprehension. Overall the training should take approximately 50 minutes to complete.

While each of us has an individual responsibility to protect our data and information systems, we are confident that members of the UCSF community will work together to both...

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October 14, 2015
Administrative

Dear Colleagues:

As part of a UC System-wide effort to attract and retain top talent for staff positions, UCSF is launching an effort to transition non-represented employees into new Career Tracks job titles. The Career Tracks job structure has four goals:

  • Implement a system-wide series of job classifications/titles that reflect primary job responsibilities and system-wide norms
  • Provide employees with better-defined career paths
  • Align future pay practices with the local labor market
  • Provide more transparent classification decisions and enhance reporting and analytic capabilities

Career Tracks is not a salary or compensation program, and therefore is not intended to affect employee pay when it is implemented at UCSF. The new classification system will provide a better foundation for making future salary decisions and help align unit objectives with organizational structure as well as resource and budget allocations going forward. The current scope applies to MSP and PSS jobs only. SMG, Academics, and represented employees will not be affected.

Implementation of Career Tracks at all UC locations is a high priority of UC President Janet Napolitano. Career Tracks already has been implemented at several campuses as well as the Office of the President, and implementation is underway at the remaining locations.

Building on UCSF’s successful Career Tracks pilot for Information Technology jobs during summer 2015, thoughtful implementation plans have been developed in consultation with leadership and department representatives for campus and health system employees. The campus is launching its effort to map current jobs to the Career...

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September 21, 2015
Administrative

Dear Members of the UCSF Community:

Please join me at my State of the University Address on Tuesday, October 6, 2015, during which I will highlight overarching priorities and plans for UCSF as well as report on our progress and achievements.

We will begin promptly at 12 noon on Parnassus in Cole Hall. In celebration of the contributions of faculty, staff, students, and trainees and our common bond in advancing health worldwide, there will be a #OneUCSF reception immediately following. You can read more about the event and RSVP through the UCSF events calendar at http://calendar.ucsf.edu/event/state-of-the-university-2015

If you cannot attend in person, please watch live online at http://lecturecontent.ucsf.edu/special-events/state2015/

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

July 16, 2015
Administrative

Dear Members of the UCSF Community:

Recent cyber attacks in the news are striking closer to home. These incidents can be detrimental on both an institutional and individual level. They require continued diligence by everyone within the university. I need each of you to take immediate action to assist in further securing the IT assets and data that you use and create at UCSF.

The following steps are mandatory and require your immediate action:

  • Any computer (laptop or desktop; UCSF-owned or individually owned) that you use to conduct UCSF business must have the BigFix program installed on it immediately. BigFix is a tool that allows us to track a computer to determine if a system meets UCSF minimum IT security requirements.
  • Individuals or departments who independently manage their own servers are required to immediately update security patches.
    • If an application will not operate with up-to-date critical security patches you are required to contact the application vendor immediately for resolution.
    • Per UCSF policy, unpatched computers will be subject to removal from the UCSF network.

While our Information Technology and Security teams continue to work diligently to secure our...

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May 28, 2015
Administrative

Dear Members of the UCSF Community:

This summer marks the launch of an important program here at UCSF in our effort to translate science into better health for our own community.

Starting July 1, the campus and medical center will begin rolling out a Healthy Beverages Initiative across campus, starting at Mission Bay and culminating in October at Parnassus. Under the program, UCSF will sell a variety of zero-calorie waters, plain milk, coffee, tea, diet beverages and 100% pure fruit juice in our vending machines, coffee kiosks, cafeterias and eateries on our property and will eliminate sales of sugar-sweetened beverages.

The program has gained input from a broad group of faculty, staff and vendors on campus, including scientists who have been involved with the UCSF-led SugarScience initiative over the past year. That group reviewed more than 8,000 scientific papers and identified the most definitive science about the impact of sugar on our health, specifically the role of excess sugar in obesity, diabetes, heart disease, liver disease and dental caries.

Sugar-sweetened beverages are not only the single largest source of added sugar in our diets, but also the source with the strongest link to the leading chronic diseases in America: diabetes, heart disease and dental caries. With such strong scientific evidence and so many of our patients suffering from these diseases, it seemed appropriate for UCSF to take action.

While we are not the first to do this, I hope we will all take pride in having the broadest health vision. More than thirty health systems and hospitals nationwide already have launched similar efforts –...

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