Blog

Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

August 5, 2020
Administrative
UCSF Health

Dear UCSF Community,

In a year of extraordinary challenges, the UCSF community has faced the dual public health crises of COVID-19 and racism. With this in mind, we seek your feedback on how UCSF is doing on these important issues as we serve our research, education, care delivery, and public service mission.

We have been engaged in conversations across the campus and health system as we rally around these challenges. To hear from as many of our UCSF community members as possible, we have partnered with Gallup to collect your response on our online engagement platform. The results will help UCSF leadership make informed decisions as we address the unique challenges before us.

We have developed a quick, anonymous, and voluntary survey to gauge your opinions. As you respond, we ask you to consider your experiences in the context of the past three months, when COVID-19 and the recharged conversation on racism have overlapped.

We encourage you to complete the survey today. It should take approximately 10 minutes. The survey will be available at the link below through Wednesday, August 19, 2020. We will share the results in an upcoming Friday Town Hall.

*Please note that your specific comments in response to the three open-ended questions at the end of the survey will be shared exactly as written with UCSF leadership.

TAKE SURVEY

We thank you for taking part in this important survey and for all that you do for our patients and the communities we serve.

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

Mark R. Laret
President and Chief...

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July 30, 2020
Administrative
Advocacy
Community
People

Dear UCSF Community,

As a leading university committed to the health sciences, we must confront the way racism perpetuates a system of inequities for people of color. False hierarchies based on race rationalize laws, public policy, and customs that have built bias and discrimination into society’s institutional practices.

Racism expressed through our social systems is often subtle and sometimes unconscious. But its impact is clearly visible across housing, education, employment, criminal justice, and health care. Nowhere are the effects of racism more obvious than in the Black community where it has led to worse health and health care outcomes, causing unnecessary suffering and shortened lives. Anti-Black racism remains the most virulent form of bias and discrimination to be overcome in this country.

In all of its forms, racism is contrary to the core values of professionalism, respect, integrity, diversity, and excellence that drive UCSF’s mission of health research, education, care delivery, and public service. To achieve a community truly defined by these values, we must take an anti-racist stance challenging systems, practices, and attitudes that maintain structural inequities against all people of color. 

The events of the past few months prompt us, as a community, to act with greater urgency. Over the past weeks, Chancellor Sam Hawgood and senior leaders have listened to faculty, learners, and staff, and have met with the Black Caucus to seek their guidance. The Chancellor’s Cabinet—led by the Chancellor and guided by Vice Chancellor Renee Navarro—has accelerated its work of reexamining UCSF’s own...

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July 20, 2020
Administrative
UCSF Health

Dear UCSF Community:

To continue to ensure a safe working environment amid the coronavirus pandemic, this week UCSF will begin an asymptomatic testing program for employees, trainees, and students who work onsite.

This testing is voluntary, and individuals will be selected at random to participate. The screening will add to our ability to quickly detect whether the virus that causes COVID-19 is spreading in our buildings so we can contain it. This new program will supplement the important and effective prevention strategies of mandatory universal surgical masking in our clinical facilities and face coverings on UCSF property, daily health screenings, physical distancing, and increased cleaning of our facilities.

We will begin by identifying a random sample of people who worked for more than 12 hours during the prior week at the Precision Cancer Medicine Building on the Mission Bay campus. We hope to make the program available to those who work at our Parnassus Heights, Mission Bay, and Mount Zion campuses in a phased rollout by the end of August. Participants will once again be selected for testing at random. This program may be extended to other UCSF sites in the near future.

Those chosen to participate will be asked to self-administer nasal swabs under the guidance of a trained staff member, and they will receive their test results as soon as possible, depending on laboratory testing volumes and capacity. Everyone’s data will be safeguarded, and no individually identifiable data will be shared publicly.

This new random sampling of our UCSF population augments the asymptomatic testing we have already been conducting for new and returning trainees and students,...

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June 1, 2020
Administrative

Your new gateway to benefits and pay has arrived. All UCSF-paid employees may now access UCPath – the University of California’s modern human resources, benefits and payroll system. Review your checklist to see the recommended actions you may want to take now that UCPath is live.

UCPath Online Portal

The UCPath online portal gives you 24/7 self-service access to payroll, benefits and human resources information from your mobile devices or computer.

Go to MyAccess to log into the UCPath online portal.

  • In order to verify your identity and protect your information, DUO multifactor authentication is required each time you log into UCPath.
  • Additional steps are required on your first login:
    • Set up five security questions to prevent unauthorized access or changes to your financial, health benefits, or personal information.
    • Complete a self-identification questionnaire about veteran and disability status, race, ethnicity, gender identity, and sexual orientation. You may select “decline to state” for any question, but sharing information provides important data about UC’s workforce and informs UC’s efforts to create an inclusive environment.
  • More information about logging into UCPath, including software simulations, is available on the UCPath website.
Support and Help

UCPath online’s modern interface is easy to use. When you are ready to take action, job aids, software simulations and other...

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May 20, 2020
Administrative

Dear UCSF Campus Community,

UCSF has begun a phased return to onsite work for some UCSF community members.

This will allow a limited number of faculty, staff, and learners who cannot work remotely to gradually resume onsite activities. Only those who have been told that they can return to campus should be doing so at this point. Everyone else who can work remotely should continue to do so.

Those who are returning to onsite activities must meet the following requirements:

  1. Pass an online health screen
  • UCSF faculty, staff, learners, affiliates, visitors, and vendors must pass an online health screen to verify that they do not have COVID-19 symptoms or exposures that would put others at risk for infection. Delivery people are exempt.
  • Please review this online tutorial for the health screening tool.
  1. Wear mandatory face coverings
  • Anyone on UCSF property, including buildings, grounds, labs, conference rooms, elevators, parking structures and shuttles must wear a face covering or mask at all times except when alone in a private office or personal vehicle.
  • Face coverings must cover both nose and mouth, and they should be worn while also maintaining appropriate physical distance—at least six feet apart.
  • A surgical mask must be worn at all times in hospital and clinical settings in accordance with UCSF Health’s...
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May 19, 2020
Administrative
UC System
UCSF Health

Dear UCSF Community,

In cities across the country the rhythm of daily life as we knew it only a few months ago is slowly beginning to return. In California, from the state capitol to city hall to UCSF, the focus on frontline response is broadening to include recovery efforts, even as we continue to watch for a resurgence.

As we address the financial damage created by COVID-19, we will face tough decisions. The economic uncertainty before UC and UCSF raises questions about budgets, staffing levels, and compensation, adding to the toll the pandemic has taken on everyone’s lives, especially the most vulnerable among us. These are important issues, and I want you to know that I will address them in a straightforward manner as more information becomes available.

Budgets

Last week, Governor Gavin Newsom proposed a revised state budget that included a reduction for UC funding. Though we do not yet know the specific impact on UCSF, we must start preparing for potential budget cuts for the 2020-21 fiscal year. Continuing shortfalls on the campus and at UCSF Health only underscore the challenge before us. In response, I am instructing UCSF’s control points to start scenario-planning potential budget reductions of 5-10% in the allocation from the Office of the Chancellor. Additional updates will follow as this work develops.

Staffing and Compensation

At a time of uncertainty, I realize you have questions about potential changes to staffing and compensation. I have instructed the teams facilitating our recovery and resilience strategy to look for creative solutions to reduce costs on supplies and realize savings through the hiring freeze. This work is a shared...

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May 18, 2020
Administrative

Dear UCSF Community,

We are now in the last steps of our transition to UCPath – the University of California’s new systemwide human resources, benefits, and payroll system. Beginning on June 1, UCSF paychecks will be processed in UCPath, and the UCPath online portal will be available for UCSF employee and manager self-service.

Changes are coming for every employee – here is what you should focus on now:

  • Action checklists are available to guide you through recommended steps you should consider now and at go-live.
  • If you missed the Employee Town Hall on May 11, you can watch the recording to learn more about how UCPath affects all employees.
  • Some systems will be temporarily unavailable due to conversion activities:
    • May 28 - 31: HBS (timekeeping), Tpweb (online timesheets), WebClock (online time clock), and MyReports
    • May 29 - 31: PeopleConnect
  • Look for the June 1 email announcement that UCPath is available.
    • Details will include how to log in, recommended actions, and ways to get support.
    • As a reminder, UCSF continues to be a target for phishing emails. You should exercise caution before opening email from unknown senders or clicking on links. Email about UCPath will never ask you for personal information or login credentials.

Go to UCPath.UCSF.edu to learn more about UCPath. You can review how UCPath will affect you, access your...

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May 1, 2020
Administrative
Community
UCSF Health

Dear UCSF Community,

After several challenging months, there may be reason for guarded and measured optimism. The rate of increase in local COVID-19 infections is moderating.

But this welcome progress has come with significant cost. The pandemic and the public health orders meant to slow it have taken a heavy toll on many in our community. It can be overwhelming to think about loved ones who have been separated or lost, and the livelihoods that have been devastated by a severely constrained economy.

Compared to other regions, however, the Bay Area has been fortunate. Encouraged by what they see, local and state officials are taking steps to begin relaxing the various shelter-in-place orders. 

In the coming weeks, UCSF also will begin a gradual process to resume some of our suspended operations. This includes a careful return to some activities on campus and increasing the number of non-COVID-19 patients at UCSF Health. Given the unpredictable nature of the pandemic, we will move deliberately and dial up or down our activities as needed, in close partnership with public health officials. The work ahead will require us to coordinate in new ways across the campus and UCSF Health, and I am hopeful we can continue building on the efforts already under way.

Our focus remains on the well-being of our UCSF community and patients, and our actions will be guided by our own timetable, in alignment with local and state orders. For the foreseeable future, many of our current policies will remain in place. As an example, those performing their duties remotely will continue to do so, in order to help facilitate physical distancing for those who must be on-site. Those who can no...

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April 7, 2020
Administrative
Emergency
UC System

Dear UCSF colleagues,

The uncertainty created by this pandemic has touched nearly every aspect of our lives. And as our entire UCSF community rallies to stop the spread of COVID-19, I want you to know we are making decisions based on our commitment to our patients and also to our staff, faculty, learners, researchers, and care providers.

To be sure, we will not understand the full scale of the pandemic’s impact on our societies for some time. Therefore, we must take prudent steps now to ensure our ability to lead through, and emerge from, this public health crisis.

This is why we are working closely with the UC Office of the President on policies that provide stability, such as the extended leave program and the commitment that there will be no COVID-19 related layoffs through the end of the fiscal year on June 30, 2020.

Focusing UCSF Health’s efforts on the management of COVID-19 patients, and deferring and curtailing numerous UCSF research and educational programs, were the right decisions to make. However, the cumulative impact of these actions has created unprecedented financial challenges.

Because UCSF is largely a self-supporting campus, we have to make additional difficult decisions. Consequently, effective April 7, 2020, through June 30, 2021, UCSF will implement a hiring freeze on all open and new positions—staff and academic—across the campus and in UCSF Health.

During this period, we will consider exceptions, with a focus on positions that are essential to supporting our mission and operations through this crisis. The Deans, Executive Vice Chancellor and Provost, Senior Vice Chancellor, UCSF Health President and CEO, and I, along with our...

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April 3, 2020
Administrative
Emergency
UC System

Dear UCSF Community,

This public health crisis has taken a significant toll on everyone’s lives, including the financial hardships it has created for many. In the face of the economic challenges brought on by COVID-19, we are doing what we can to support our UC community and provide stability during these uncertain times.

I, along with all the chancellors across the University of California system, joined UC President Janet Napolitano in signing a letter ensuring that there will be no COVID-19 related layoffs for career employees through the end of the fiscal year on June 30, 2020. You can read the entire message online.

Each campus is working with the UC Office of the President (UCOP) to confirm the details of how this will be implemented. Details are forthcoming.

In the meantime, I hope you are taking care of yourselves and looking after one another. You all have my gratitude for your commitment to fulfilling UCSF’s public health mission, especially during this extraordinary time.

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

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