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Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

June 14, 2022
Administrative

Dear UCSF Community:

Every year, we are legally required to post information from the University and the California State Auditor about the California Whistleblower Protection Act. Please read the attached 2022-2023 California State Auditor Annual Notification, California State Auditor Whistleblower Brochure, and the UC 2022-2023 Whistleblower Poster. Department administrators are asked to print and display where other employee notices are posted. Because some employees may not be working on site, these materials are also being sent by email. These postings are available on the UCSF Office of Ethics and Compliance website.

See below for an important message from the University of California, Office of the President. If you have any questions regarding this legal requirement, please let me know.

Sincerely,

Brian Smith
Chief Ethics and Compliance Officer/ Senior Associate Vice Chancellor – Research
Locally Designated Official

*******

* Sent on behalf of the University of California Office of the President *

The University of California is committed to maintaining the highest standards of conduct in the fulfillment of its education, research, public service and patient care mission. The...

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June 3, 2022
Administrative
Community

Dear Colleagues,

University of California President Michael V. Drake issued the UC Community Safety Plan in August 2021. The plan creates a structure for creating a safe campus environment for all community members using four key guidelines: community and service-driven safety; a holistic, inclusive, and tiered response model for safety services; transparency and continuous improvement through data; and accountability and independent oversight. UCSF has been working to fulfill each guideline detailed in the plan.

Today we invite our UCSF community to give feedback on a specific guideline:

Action item 4.1: Each campus, modeling the UC Davis Police Accountability Board’s procedures and policies as minimum standards, will establish an independent, civilian campus police accountability body and procedures to review investigation reports regarding complaints filed against UCPD. The accountability body will include students, faculty, and staff. To avoid conflict of interest and ensure the independence of the accountability body, no member or alternate can be a current or former campus police department employee, or a current employee of campus counsel or the investigation unit. This body will provide recommendations to the Chancellor and Chief of Police to ensure that complaints regarding UCPD policies and the conduct of UCPD personnel are resolved in a fair, thorough, reasonable, and expeditious manner. These bodies will solicit public input and conduct community outreach.

UCSF’s plan for the...

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March 2, 2022
Administrative

Dear UCSF Community,

We are seeing an increase in cyber threats as a result of world events. Our IT teams are working together to bolster our defenses, but keeping UCSF safe requires vigilance from everyone.

Please follow these important recommendations to keep yourself and UCSF safe.

  • If you’re not sure if an email is legitimate, click the Report Phish button in Outlook. See https://it.ucsf.edu/service/phish-alarm for instructions and support.
  • Do not open unexpected or suspicious attachments:
    • Do you know the sender? Look for email tags identifying external or suspicious senders. Look carefully at the email address. It should be spelled correctly and come from a trusted source , e.g., [email protected] instead of [email protected]
    • See https://it.ucsf.edu/how-to/email-tagging for information about email tags.
    • Are you expecting an attachment from this person? If not, contact them to verify.
  • If the email asks you to click a link:
    • Pay attention to what the email is asking you. Attackers try to create feelings of familiarity, fear, or urgency to get you to click without thinking.
    • Do you know the sender? Are you expecting a link from them? If not, contact them to verify.
    • If you’re not sure, don’t click. Delete the email or report it using the Report Phish button.
  • If you use a personal computer for UCSF...
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February 2, 2022
Administrative

Dear UCSF Community,

The significant and continuing decline of Omicron cases in the Bay Area and the UCSF community’s high vaccination rates set the stage for us to increase the number of UCSF staff, faculty, and learners working on-site, effective March 1, 2022.

On-site and Telework Policy

With our expanded knowledge of COVID-19, including protocols for keeping patients and our communities safe, I have asked each Cabinet leader to determine the on-site and telework policy for their respective organizations. Their focus will be on developing the best combination of on-site and telework arrangements that will enable their organizations to serve the UCSF mission. Your supervisor will discuss your specific situation with you based on your job responsibilities and establish, as appropriate, new telework agreements that will go into effect on March 1.

Cautious Optimism

As we mark two years since UCSF saw its first COVID-19 patients, there is reason for cautious optimism. We are in a far better situation than we were in August last year when we delayed a return to on-site work due to changing circumstances. Today, 94% of our community has been fully vaccinated with a booster. We expect this number to improve as more people become booster eligible. In addition, the Omicron variant is subsiding quickly in the Bay Area, as it has in other parts of the world.

We have learned a great deal about COVID-19. We have learned new routines for our lives, including ways of serving our public mission while balancing the trade-offs of having some of us work remotely. All the while, others continued to work on site serving our patients and the communities that depend on us...

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December 29, 2021
Administrative
Community

Dear UCSF Community,

There are several actions you must take to meet new mandatory COVID-19 policies issued by UCSF/UC and the California Department of Public Health. This is the latest of several updates you have received, in a sign of how quickly circumstances are changing around the Omicron and Delta variants. 

Please review these mandatory policies, which will help us protect our patients, the communities we serve, and one another.

  1. Mandatory booster vaccinations by January 31, 2022
  • All eligible UCSF staff, faculty, and learners must receive a booster vaccination by January 31. 
  • Schedule an appointment through MyChart.  Alternatively, you may dial (415) 476-3307 in San Francisco or (510) 428-3885 ext. 5793# in Oakland. Booster shots also are available at the UCSF Fresno COVID-19 Equity Project.
  • If you received a booster shot at a location outside of UCSF, please upload a copy of that record to the Occupational Health Portal. If you are unable to use the portal, please email your record to ...
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December 22, 2021
Administrative
UC System
UCSF Health

Dear UCSF Community,

Just last week, I wrote to you about the rapid spread of Omicron, which is becoming the dominant COVID-19 virus in the U.S.  I write today to update you on new policy changes as we work as health care leaders to protect our patients, families, and each other. 

Effective immediately, UCSF staff, faculty, and learners must follow these updated policies:

Booster vaccinations are now required by January 31 (deadline extended)

All eligible UCSF staff, faculty, and learners are required to receive a booster vaccination by January 31, 2022.

  • To learn about scheduling a booster shot appointment, providing proof of vaccination from a non-UCSF provider, and other information, visit the Vaccine Information Hub.
  • The UCSF deadline has been extended to align with a recent update to UC policy.

COVID-19 testing in January for on-site workers and learners

To respond to the potential impact of the holiday season, we strongly encourage testing for everyone returning to on-site work in January and for travelers.  The enhanced testing protocol below will be in place for the first half of...

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October 20, 2021
Administrative
UC System
UCSF Health

Dear UCSF Community,

I write to remind you that UCSF strongly encourages and expects everyone to get vaccinated against influenza to protect the health of our patients and communities.

Both the San Francisco and Alameda Departments of Public Health require all health care workers to receive the annual influenza vaccine by Oct. 31, 2021.

In addition, the University of California’s 2021-2022 flu vaccination executive order issued on October 8, 2021, requires all covered students, faculty, other academic appointees and staff to get a flu shot or opt out by completing a form after getting information about flu vaccine no later than Nov. 19, 2021.

Now is the time to get your flu vaccine at UCSF, at a local pharmacy or by your health care provider. Beginning Oct. 25, 2021, UCSF Occupational Health Services (OHS) is extending its drop-in flu shot clinics at Parnassus Heights and Mission Bay campuses. At UCSF Fresno, free flu shots are available at the COVID-19 Equity Project at 550 E. Shaw Ave. in Fresno. Faculty and trainees at UCSF Fresno who work at Community Medical Centers (CMC) may also get flu shots at CMC’s vaccine clinics. More options for getting a flu shot through...

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September 29, 2021
Administrative

Dear UCSF Community,

Today, we are sharing reports from a comprehensive seismic safety review of UCSF’s owned buildings that found most are seismically resilient.

Prepared by our independent team of leading structural and geotechnical engineers, these reports are posted on the UCSF Real Estate website.

The vast majority of our buildings are safe, comply with the University of California’s strict seismic policy and require no further action. Other buildings will require further analysis and action, including securing funding to pay for improvements.

This voluntary seismic evaluation is part of a UC systemwide effort to ensure buildings will perform well during a large earthquake. You can read more about this effort in this campus news story.

We are committed to the safety and wellbeing of all who live, work and learn in or visit UCSF’s buildings. Our teams continually work to seismically retrofit, renovate and modernize our facilities to better enable us to fulfill our advancing health worldwide mission.

Questions about our ongoing seismic safety efforts can be emailed to [email protected].

Sincerely,

Brian Newman
Senior Associate Vice Chancellor, UCSF Real Estate
Vice President, UCSF Health

September 21, 2021
Administrative
UCSF Health

Dear UCSF Community,

As we head into influenza season, I am writing to emphasize that it is critically important to get a flu vaccine to avoid the risk of contracting the influenza virus.

We encourage everyone to be vaccinated to protect not only yourself and your family, but also our colleagues, our patients, and our neighboring communities. Please also remember to wear masks while indoors and when in crowded places outdoors, as well as to clean your hands regularly.

A normal flu season combined with a surge of COVID-19 could have an overwhelming impact on our health system, especially as we are experiencing a staffing shortage. We ask for your support by getting a flu vaccine to help keep our frontline care providers and all other faculty, staff, learners, and patients healthy this fall.

As a reminder, the San Francisco and Alameda Departments of Public Health require all health care workers to receive the annual influenza vaccine or to sign a form if they choose to decline vaccination.

You have a variety of options and locations available to get your vaccine, including on-site flu clinics, Occupational Health clinics, your primary care provider, and most pharmacies. Please visit the Occupational Health Services website for a full list of on-site clinic locations and dates, as well as additional free options for members of UC health plans. Please note that at this time, we...

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August 20, 2021
Administrative

Dear UCSF Community,

As we monitor the evolving course of the pandemic, I have decided to extend the date of returning to on-site work, for those who have been working remotely, to March 1, 2022.

Our COVID-19 response team is continually assessing data about the pandemic and its impact on our community. Based on its guidance, I have determined that limiting the number of people on site to those whose work is performed on campus and in our facilities is the right course of action under current circumstances.

Remaining Flexible

This extension will help us reduce the impact of a potential winter COVID-19 surge and prepare for a cold and flu season that may be worse than last year due to greater social interaction. Cold and flu symptoms often resemble COVID-19, and this will strain our ability to meet the COVID-19 testing and contact tracing needs of our on-site workforce and patients.

It is important that we remain flexible in managing the pandemic, not only in patient care but also in our education and research activities. As new developments occur, we may revisit the extension. It is likely that some of our employees who are currently working remotely may be asked to return to on-site work in the months ahead to accomplish duties and responsibilities that cannot be performed remotely. We will keep you posted as we monitor the upcoming cold and flu season, school re-opening schedules, and possible COVID-19 vaccinations for 5- to 11-year-olds and booster shots for adults.

Get Vaccinated

In the meantime, remember that most COVID-19 infections are occurring in the community. Getting vaccinated, wearing masks, and practicing good hygiene will help...

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