Blog

Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

April 10, 2020
Community

Dear UCSF colleagues,

The UCSF community’s response to the COVID-19 crisis has been nothing short of inspiring, and not at all surprising. We are humbled to serve a mission that is committed to advancing health for all people, with a fundamental emphasis on equity and inclusion in our patient care, education, and research, and within our University community.

This is why we strongly denounce recent instances of so-called “Zoombombing,” which have targeted members of our UCSF community with acts of hate, racism, and discrimination. These deplorable incidents have no place in our community or any other. They are intrusions and assaults on our colleagues who are targeted and on the values upon which UCSF and the University of California system are founded. We are committed to leading with compassion and solidarity, and we will not allow these intrusions to distract us from our public health mission—especially at a time when our UCSF community is rallying to serve those who are suffering during this public health crisis.

We know you stand with us, and we ask that you look after one another online, as we all are expected to do when we have the opportunity to work side by side, under different circumstances. Be an active bystander, recognize bias, make the decision to address the situation, and take action. To help you protect your meetings and your colleagues, please be sure to follow the updated Zoom security guidance developed by the UCSF IT team.

Thank you for all...

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April 7, 2020
Administrative
Emergency
UC System

Dear UCSF colleagues,

The uncertainty created by this pandemic has touched nearly every aspect of our lives. And as our entire UCSF community rallies to stop the spread of COVID-19, I want you to know we are making decisions based on our commitment to our patients and also to our staff, faculty, learners, researchers, and care providers.

To be sure, we will not understand the full scale of the pandemic’s impact on our societies for some time. Therefore, we must take prudent steps now to ensure our ability to lead through, and emerge from, this public health crisis.

This is why we are working closely with the UC Office of the President on policies that provide stability, such as the extended leave program and the commitment that there will be no COVID-19 related layoffs through the end of the fiscal year on June 30, 2020.

Focusing UCSF Health’s efforts on the management of COVID-19 patients, and deferring and curtailing numerous UCSF research and educational programs, were the right decisions to make. However, the cumulative impact of these actions has created unprecedented financial challenges.

Because UCSF is largely a self-supporting campus, we have to make additional difficult decisions. Consequently, effective April 7, 2020, through June 30, 2021, UCSF will implement a hiring freeze on all open and new positions—staff and academic—across the campus and in UCSF Health.

During this period, we will consider exceptions, with a focus on positions that are essential to supporting our mission and operations through this crisis. The Deans, Executive Vice Chancellor and Provost, Senior Vice Chancellor, UCSF Health President and CEO, and I, along with our...

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April 3, 2020
Administrative
Emergency
UC System

Dear UCSF Community,

This public health crisis has taken a significant toll on everyone’s lives, including the financial hardships it has created for many. In the face of the economic challenges brought on by COVID-19, we are doing what we can to support our UC community and provide stability during these uncertain times.

I, along with all the chancellors across the University of California system, joined UC President Janet Napolitano in signing a letter ensuring that there will be no COVID-19 related layoffs for career employees through the end of the fiscal year on June 30, 2020. You can read the entire message online.

Each campus is working with the UC Office of the President (UCOP) to confirm the details of how this will be implemented. Details are forthcoming.

In the meantime, I hope you are taking care of yourselves and looking after one another. You all have my gratitude for your commitment to fulfilling UCSF’s public health mission, especially during this extraordinary time.

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

April 2, 2020
Administrative

Dear Members of the UCSF Community,

After careful consideration and in consultation with the Office of the President, UCSF leadership has determined that the implementation of UCPath is essential and we will be proceeding with our June 1, 2020 launch. UCPath replaces our antiquated payroll and personnel system with modern technology that can accommodate future growth and changes to our organization. UCSF is one of only three locations systemwide that have not yet converted to UCPath.

The COVID-19 crisis brings ongoing challenges to our entire organization. UCPath implementation and training plans have been modified to meet the requirements of our new reality and to minimize impacts to our frontline care providers.

  • For most employees, a few preparatory actions are recommended but none are required unless you need to make changes in At Your Service Online (AYSO). Changes to personal information, direct deposit, and withholding must be made in AYSO by April 23.
  • Managers and supervisors should review the cutover schedule for changes to human resources and payroll deadlines through June 1.
  • Some campus employees will be entering or approving actions directly in UCPath. These campus employees (not applicable to UCSF Health employees) will be notified about their training requirements and should begin their online training.

Action checklists are available to guide you through the steps you can take to...

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April 2, 2020
Community
Emergency

Dear UCSF Community,

Our campus has taken critical steps to protect our community and prevent continued spread of the COVID-19 virus. These steps have included disseminating information through COVID-19 town halls and following directives from federal, state, and University leadership to reduce work performed on-site as much as possible and promote social distancing. At this time, it is crucial that we continue to take these actions.

The Office of Diversity and Outreach, UCSF CARE, the Office for the Prevention of Harassment and Discrimination (OPHD), Faculty and Staff Assistance Program (FSAP), Student Health and Counseling Services, and UCSF Police Department collectively recognize that sheltering in place at home and practicing physical isolation can have unintended consequences for members of our community who experience relationship or family violence. Survivors may be experiencing increased social isolation and danger due to physical distancing measures and stay at home orders.

UCSF is committed to maintaining a community free of all forms of harassment and discrimination based on protected categories, including domestic violence, dating violence, stalking, and sexual violence. UCSF takes reports of domestic and sexual violence seriously and will continue to respond promptly and effectively to such reports. All UCSF support services continue to be available, including assistance with workplace and academic accommodations.

Listed below are resources that are available to offer support and assistance to those in need:

UCSF Remote Resources

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April 1, 2020
Advocacy

Dear UCSF Community:

Every 10 years, people across the country and in California fill out the census in order to have an accurate count of all people in the United States. The census gives us data about our community, informs the distribution of billions of dollars in federal funding, and determines the number of decision - makers representing us. An undercount means fewer resources for everyone - for every person not counted, our community loses $10,000.

Take the 2020 Census today. Be sure you include any person living in your household, family or not. Those who live in UCSF Housing will be counted with help from housing staff. 

The census asks nine basic questions like your address, age, race, and relationship to household residents, and does not ask about citizenship status or for information like a Social Security number. The census is safe, protected, and confidential.

When you complete the census, it helps our city get money for schools, hospitals, roads, social services, and more. Help the UCSF community receive the support we deserve and need! 

Sincerely,

...
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March 25, 2020
Community
Emergency
UCSF Health

Dear UCSF community:

On behalf of UCSF Health President and CEO Mark Laret, Dean Talmadge E. King, Dean Catherine Gilliss, Dean B. Joseph Guglielmo, Dean Michael Reddy, and Dean Elizabeth Watkins, I am sharing this video message to thank you for your leadership and courage at a time when our communities need us most.

If you would like to learn more about how UCSF is responding to the pandemic, join me for another UCSF Health and campus COVID-19 virtual town hall on Friday, March 27, at 4:00 p.m. For those in the UCSF community who are not required to work and will be observing Cesar Chavez Day, a recording of the town hall will be available on the UCSF COVID-19 website following the event.

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

March 17, 2020
Administrative
Emergency
UCSF Health

Dear UCSF community,

Daily changes in the evolving Covid-19 landscape have become the norm, in a situation that looks anything but normal.

As local and state leaders issue new orders and policies, it is important to understand the details, so please take a moment to read what follows.

UCSF is exempted under the “shelter in place” order announced by six Bay Area counties, as are many other “essential” services. That means UCSF employees can come to work if their jobs require them to be on-site. But, as I instructed last week, managers and employees are to reduce work performed on-site at UCSF as much as possible. Similarly, Governor Gavin Newsom’s request for individuals aged 65 and older to stay at home exempts those who work in “essential” services such as health care, including UCSF employees. 

Our teams have determined that the actions we have been taking are consistent with the order announced yesterday. We are delaying or suspending non-essential work and creating conditions to allow for social distancing practices for those need to work on-site. 

Asking people to stay home when possible increases the opportunity for social distancing. As the “shelter in place” order states, maintain at least six feet from people when you go outside, even for exercise, which is allowed under the public health order. In addition to hand washing with soap, social distancing has proven to be very effective against the novel coronavirus...

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March 15, 2020
Emergency
UCSF Health

Today, Chancellor Sam Hawgood ordered an escalation of a wide range of UCSF policies and guidance already in place, as part of an expanded effort to slow the spread of COVID-19. The overriding goal of this action is the critical need to limit community transmission.

As the Chancellor stated last week, “We must support every action that helps to ‘flatten the curve’ of new COVID-19 cases…Limiting the growth of new infections, while allowing those who are ill time to be treated and recover, will help our communities get control of COVID-19 and also help hospitals and clinics manage the increased demand for care.”

Visit the newly designed UCSF COVID-19 Resource Page and click the links below for additional details on the updated guidance that follows. In addition, to receive text alerts when updated UCSF guidance and information are available: Text 333 111 and enter “UCSF”

Escalated Policies and Guidance – Sunday, March 15, 2020

Large Events and Gatherings

  • All events of 50 or more participants shall be cancelled or postponed; events of fewer than 50 participants must prioritize alternatives such as videoconferencing.

Travel

  • UCSF is restricting all non-essential university-sponsored travel, both domestic and international.

Visitors

  • The San Francisco Department of Public Health on Friday, March 13, 2020, issued an order restricting visitors and requiring mandatory screening for all workers entering licensed...
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March 14, 2020
Emergency
UCSF Health

Dear UCSF Community,

We learned today that two health care workers at UCSF Health tested positive for COVID-19. Based on our investigation thus far, there is reason to believe that their exposure to the virus was from sources outside of our clinical facilities, but we are still working to make a final assessment. However, as part of our stringent protocol, we are taking every precaution to protect other health care workers and our patients. While we cannot be definitive about the source of the infection, we remain confident in our personal protection standards.

The health care workers are in self-quarantine, and we are identifying and notifying anyone who might have been in contact with them, including patients, staff, and clinicians. This investigation is being conducted by UCSF Occupational Health services in accordance with recommended best practices. Fellow employees who may have been exposed are being informed so they can either monitor their symptoms or be tested if they are symptomatic.

As you have read in several recent communications, we must take all appropriate actions to limit the opportunity for the community transmission of COVID-19. This includes exploring all options for reducing work performed by employees on-site at UCSF facilities through options such as telecommuting. Having our employees work from home when possible also will allow for greater opportunity to practice social distancing for employees who must work on-site. Actions like these will help “flatten the curve” of new COVID-19 cases and help reduce the demand for care in hospitals and clinics.

For our UCSF Health employees, faculty, and trainees working in clinical settings, we are taking...

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