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Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

January 4, 2023
Administrative
UCSF Health

Dear UCSF Community,

To help prevent the spread of COVID-19, UC San Francisco staff, faculty, and learners are asked to meet a new vaccination requirement to receive the COVID-19 bivalent booster shot (if eligible), or formally opt out, by Wednesday, Feb. 1, 2023. UCSF Benioff Children’s Hospital Oakland employees, please see below.

The bivalent booster, which the FDA approved this past fall, is effective against COVID-19 and its subvariants. Studies show that the bivalent booster increases protection against severe COVID-19 disease, even for those who have had COVID-19 or have received a prior booster shot. UCSF’s internal data show significantly lower infection rates among UCSF faculty, staff, and learners who have received the new bivalent booster compared with those who have not.

Required Action by Feb. 1, 2023

UCSF faculty, staff, and learners – who have already met the vaccine primary series and booster requirements – must take one of the following actions:

  • Submit documentation that you have received the COVID-19 bivalent booster

- or

  • Submit your decision to opt-out of getting the COVID-19 bivalent booster

You may submit your proof of vaccination or decision to opt-out via the Occupational Health Services portal or by email to [email protected]. Whether you received the vaccination at UCSF...

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December 19, 2022
Administrative
People
UC System

Dear UCSF Community:

I am pleased to share that the University of California (UC) has reached tentative agreements with the two remaining United Auto Workers (UAW) bargaining units representing the Graduate Student Researchers (GSR) and Academic Student Employees (ASE). The tentative agreements follow recently ratified contracts with Postdoctoral Scholars and Academic Researchers, who reached tentative agreement with the UC in late November.

With these tentative agreements comes the expectation that picketing activity will cease. Please read a letter from UCOP Executive Director of Labor Relations Letitia Silas that provides more information about the tentative agreements.

As we move forward together, I am grateful that the UC and UAW have reached tentative agreements that value and balance the contributions of our graduate student researchers and academic student employees. I look forward to a bright new year with a renewed focus on delivering excellence in service of our shared UCSF mission.

Sincerely,

Daniel H. Lowenstein, MD
Executive Vice Chancellor and Provost
Dr. Robert B. and Mrs. Ellinor Aird Professor of Neurology

October 13, 2022
Administrative
Community
UCSF Health

Dear UCSF Community,

Next Tuesday, Oct. 18, 2022, is opening day of the Golden State Warriors NBA season. As part of these events, NBA on TNT will host a live national broadcast and a fan event on the UCSF Mission Hall surface parking lot at Mission Bay.

This special event, which is open to the public with pre-registration, will take place from 1:30 p.m. to 7:30 p.m., shining a national spotlight on UCSF Health. This is an opportunity for UCSF to be a good neighbor to the Warriors and a good partner to the city. 

In preparation for the event, the Mission Hall surface parking lot will be closed from Oct. 14 to Oct. 20. Please use the Community Center Garage at Rutter Center, surface lots along Nelson Rising Lane, as well as the Third Street Garage (See the map of MB parking locations.) Additionally, Campus Way will have extra traffic, including large trucks, during this time.

As every Chase Center event brings crowds to our campus, members of the UCSF community, patients and visitors alike should expect impacts in the neighborhood affecting parking, traffic and sound levels. There will be outreach to patients and visitors to alert them of the impacts.

Specifically, you can expect the following impacts on Oct. 18:

Parking 
  • The Mission Hall Lot will be closed. Alternate parking can be found at the Community Center Garage at Rutter Center, surface parking lots along Nelson Rising Lane, as well as Third Street Garage.
  • Metered parking...
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August 29, 2022
Administrative
Leadership

Dear Colleagues:

I am delighted to announce that we have selected Harold (Hal) R. Collard, MD, MS, as UCSF’s next vice chancellor for Research.

Hal has served as director of the UCSF Clinical and Translational Research Institute (CTSI) and as associate vice chancellor for Clinical Research. He has a deep knowledge of how research is done at UCSF and is well prepared to lead the research enterprise.

A physician-scientist who specializes in pulmonology, Hal also has a degree in health law and policy. He understands the need for partnerships and collaboration in today’s world of advanced biomedical science and will be a strong advocate for UCSF.

Please join me in congratulating Hal on his new position in UCSF’s scientific leadership. You can read more about his background in this story on UCSF.edu.

Sincerely,

Daniel H. Lowenstein, MD
Executive Vice Chancellor and Provost
Dr. Robert B. and Mrs. Ellinor Aird Professor of Neurology

August 26, 2022
Administrative
Community

Dear Members of the UCSF Community,

We are writing to share the executive summary and final report of the 2021 UCSF Climate Survey. The survey, conducted last fall, was implemented to gather data to help leadership assess the learning, living, and working environments — or climate — for members of our UCSF community, particularly around issues of diversity, equity, and inclusion.

We thank all of you who completed the survey. Your feedback will help us prioritize our efforts to ensure that everyone at UCSF feels welcomed, supported, and respected.

Across the enterprise, a total of 14,579 people responded to the survey, including 2,416 academics; 9,921 staff members; and 2,242 learners. The response rate for faculty was 56%, for staff 44%, and for learners 35%.

The UCSF community offered generally positive evaluations of the climate, with 70% saying they are comfortable or very comfortable with the climate at UCSF. Majorities say they feel accepted at UCSF (75%) and connected to the institution (62%). You can read more about the Climate Survey results in this article.

Overall, we are encouraged by the responses, but we know there are areas where we can improve. The survey has revealed significant gaps between the experiences of different populations, gaps that...

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August 22, 2022
Administrative
UCSF Health

Dear UCSF Community,

As part of our ongoing efforts to protect the health of faculty, staff, learners and volunteers, we are once again offering free influenza vaccines at various UCSF locations to prevent the spread of the disease in our community.

I strongly encourage you to get your flu vaccine at UCSF, at a local pharmacy, or by your health care provider. Here is what you need to know:

  • Beginning Sept. 6, 2022, UCSF Occupational Health Services (OHS) will begin a series of outreach flu shot clinics at many different campuses and building locations. UCSF Benioff Children’s Hospital (BCH) Oakland and Fresno locations also will have flu clinics this fall, as noted in this full schedule: https://ucsf.app.box.com/s/g2pzfvxtjbd5bbnkqys5m07lkg3p89um
  • Everyone must complete the Daily Health Screener prior to arriving at any vaccination clinic and must wear a mask while in the vaccination clinics
  • If you receive your flu shot from UCSF, you will be sent an email confirmation within 48 to 72 hours, and the record is automatically submitted to UCSF OHS
  • If you receive your flu vaccination from a provider outside UCSF, please submit the record via the OHS Portal at https://ohsportal.ucsfmedicalcenter.org/ (Note that VPN MyAccess is required)
  • BCH Oakland employees should email their vaccine records to Employee Health at...
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June 14, 2022
Administrative

Dear UCSF Community:

Every year, we are legally required to post information from the University and the California State Auditor about the California Whistleblower Protection Act. Please read the attached 2022-2023 California State Auditor Annual Notification, California State Auditor Whistleblower Brochure, and the UC 2022-2023 Whistleblower Poster. Department administrators are asked to print and display where other employee notices are posted. Because some employees may not be working on site, these materials are also being sent by email. These postings are available on the UCSF Office of Ethics and Compliance website.

See below for an important message from the University of California, Office of the President. If you have any questions regarding this legal requirement, please let me know.

Sincerely,

Brian Smith
Chief Ethics and Compliance Officer/ Senior Associate Vice Chancellor – Research
Locally Designated Official

*******

* Sent on behalf of the University of California Office of the President *

The University of California is committed to maintaining the highest standards of conduct in the fulfillment of its education, research, public service and patient care mission. The...

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June 3, 2022
Administrative
Community

Dear Colleagues,

University of California President Michael V. Drake issued the UC Community Safety Plan in August 2021. The plan creates a structure for creating a safe campus environment for all community members using four key guidelines: community and service-driven safety; a holistic, inclusive, and tiered response model for safety services; transparency and continuous improvement through data; and accountability and independent oversight. UCSF has been working to fulfill each guideline detailed in the plan.

Today we invite our UCSF community to give feedback on a specific guideline:

Action item 4.1: Each campus, modeling the UC Davis Police Accountability Board’s procedures and policies as minimum standards, will establish an independent, civilian campus police accountability body and procedures to review investigation reports regarding complaints filed against UCPD. The accountability body will include students, faculty, and staff. To avoid conflict of interest and ensure the independence of the accountability body, no member or alternate can be a current or former campus police department employee, or a current employee of campus counsel or the investigation unit. This body will provide recommendations to the Chancellor and Chief of Police to ensure that complaints regarding UCPD policies and the conduct of UCPD personnel are resolved in a fair, thorough, reasonable, and expeditious manner. These bodies will solicit public input and conduct community outreach.

UCSF’s plan for the...

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March 2, 2022
Administrative

Dear UCSF Community,

We are seeing an increase in cyber threats as a result of world events. Our IT teams are working together to bolster our defenses, but keeping UCSF safe requires vigilance from everyone.

Please follow these important recommendations to keep yourself and UCSF safe.

  • If you’re not sure if an email is legitimate, click the Report Phish button in Outlook. See https://it.ucsf.edu/service/phish-alarm for instructions and support.
  • Do not open unexpected or suspicious attachments:
    • Do you know the sender? Look for email tags identifying external or suspicious senders. Look carefully at the email address. It should be spelled correctly and come from a trusted source , e.g., [email protected] instead of [email protected]
    • See https://it.ucsf.edu/how-to/email-tagging for information about email tags.
    • Are you expecting an attachment from this person? If not, contact them to verify.
  • If the email asks you to click a link:
    • Pay attention to what the email is asking you. Attackers try to create feelings of familiarity, fear, or urgency to get you to click without thinking.
    • Do you know the sender? Are you expecting a link from them? If not, contact them to verify.
    • If you’re not sure, don’t click. Delete the email or report it using the Report Phish button.
  • If you use a personal computer for UCSF...
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February 2, 2022
Administrative

Dear UCSF Community,

The significant and continuing decline of Omicron cases in the Bay Area and the UCSF community’s high vaccination rates set the stage for us to increase the number of UCSF staff, faculty, and learners working on-site, effective March 1, 2022.

On-site and Telework Policy

With our expanded knowledge of COVID-19, including protocols for keeping patients and our communities safe, I have asked each Cabinet leader to determine the on-site and telework policy for their respective organizations. Their focus will be on developing the best combination of on-site and telework arrangements that will enable their organizations to serve the UCSF mission. Your supervisor will discuss your specific situation with you based on your job responsibilities and establish, as appropriate, new telework agreements that will go into effect on March 1.

Cautious Optimism

As we mark two years since UCSF saw its first COVID-19 patients, there is reason for cautious optimism. We are in a far better situation than we were in August last year when we delayed a return to on-site work due to changing circumstances. Today, 94% of our community has been fully vaccinated with a booster. We expect this number to improve as more people become booster eligible. In addition, the Omicron variant is subsiding quickly in the Bay Area, as it has in other parts of the world.

We have learned a great deal about COVID-19. We have learned new routines for our lives, including ways of serving our public mission while balancing the trade-offs of having some of us work remotely. All the while, others continued to work on site serving our patients and the communities that depend on us...

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