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Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

March 14, 2016
Administrative
UC System

Dear Colleagues:

I recently wrote with an important update regarding University policies and procedures pertaining to sexual violence and sexual harassment. As part of the University’s efforts to improve its prevention and response to sexual violence and sexual harassment, we are rolling out a comprehensive sexual violence and sexual harassment prevention training program for all UC faculty and staff. Each member of the University community has a responsibility to make our campuses free from sexual violence and sexual harassment. This training program will better prepare all of us to fulfill this obligation and learn about our role in these efforts.

To this end, starting immediately, all employees on payroll with active status as well as UCSF affiliates, regardless of previous training taken, will be required to complete training on sexual violence and sexual harassment prevention and response. Faculty and supervisors—who have been required to take such training for several years—will see new, updated content in their training and will maintain their current training schedule. Non-supervisory staff will be required to take sexual harassment prevention training that must be completed by May 1, 2016 or within six weeks for any subsequent new hires. Ongoing training for all non-supervisory employees will be required annually.

This training will be video based and delivery will be online through our UC Learning Center. Overall the training should take approximately 50 minutes to complete for non-supervisory staff. Faculty and supervisors will continue to take a separate training course with additional legally-required content that will take two hours to complete. You will be...

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March 13, 2016
Administrative

Dear Colleagues:

I am writing to share important changes to UC Policy regarding sexual violence and sexual harassment and to offer a reminder about the resources available to faculty, staff, students, and trainees. There are many policy changes underway, but a few recent updates deserve specific mention.

  • The UC Policy on Sexual Violence and Sexual Harassment now requires that every UCSF employee, excepting confidential resources, notify the Title IX Office (Office for the Prevention of Harassment and Discrimination) when they receive information that a student has suffered sexual violence, sexual harassment or other prohibited behavior. This requirement applies to Graduate Teaching Assistants, Fellows, and all other student employees when disclosures are made to them in their capacities as employees. This requirement is in addition to the continuing mandate requiring all supervisors, managers, and faculty to notify the Title IX Office when they receive information of alleged prohibited conduct under the Policy.
  • The UC Policies Applying to Campus Activities, Organizations and Students (PACAOS) has been modified and describes current processes and procedures applying to sexual misconduct cases involving students.
  • UCSF now has Student Adjudication Procedures that implement the University’s Policy on Sexual Violence and Sexual Harassment.

These new policies underscore UCSF’s...

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December 27, 2015
Community

Dear Members of the UCSF Community:

Last week I had the pleasure of attending a holiday concert at SF Jazz. The group sang powerfully of the need for peace on earth. For me their joyful, rocking performance was a stark counterpoint to the brutal inhumanity taking place throughout the year in wars that have resulted in mass migrations in the Middle East and North Africa as well as the continuing social injustice, violence, and growing bigotry and intolerance here at home.

Our students, joined by faculty and staff, remind us all that UCSF is not immune to social injustice and intolerance. Their voices for change have galvanized us to critically examine and address our individual biases and the barriers to unqualified inclusion still present in our own community. I am proud of the campus response in 2015 but know we have much more to do.

As 2015 draws to a close, I ask that as we reflect on the many achievements of the past year and think forward to 2016, we all commit ourselves anew to making UCSF a beacon of social justice, tolerance, and equity.

My best wishes to you for the New Year.

Sincerely,
Sam

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

December 1, 2015
Community

Dear Colleagues,

Making UCSF a great place to work is the purpose of UCSF’s Staff Engagement Survey. Conducted by Gallup in May of this year, the survey is a means to gather your feedback toward advancing this goal.

As I announced in July, UCSF’s overall engagement score increased .26 over the four surveys completed since 2011. All managers and staff are key to sustaining the strengths of their departments and addressing local challenges. To learn more, see Learning and Organization Development’s survey resources.

I have reviewed the results of the 2015 survey in detail with my Chancellor’s Executive Cabinet, including your responses to the question “What could UCSF do to make this an even better place to work?”

We identified several significant themes:

  • Continuing to enhance leadership and peer engagement actions in areas such as communication, teamwork, recognition, and continuous learning.
  • Challenges of living and commuting in the Bay Area, UCSF facilities, and work schedules.
  • Work resources, such as processes, systems, and budgets.

Your feedback is important, and the following UCSF-wide activities support our engagement objectives in response to your comments:

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November 17, 2015
People

Dear Colleagues:

I wanted to share some exciting news with you regarding Elizabeth Blackburn, PhD, professor in the Department of Biochemistry and Biophysics. After 25 years at UCSF, Liz will be leaving to become president of the Salk Institute for Biological Sciences, effective January 1, 2016.

A wonderful colleague, collaborator, mentor, and friend to many, Liz has exemplified the values of UCSF, including inquisitiveness and a spirit of collaboration—reaching out to basic researchers and clinical researchers in different disciplines across our university and beyond. A role model for many, she has fostered the training and careers of countless students and postdoctoral scholars.

Her Illustrious scientific career studying telomeres and the enzyme telomerase, recognized in her receiving the 2009 Nobel Prize in Physiology or Medicine, has been an inspiration to many.

Her new appointment is very good news for the Salk, as she will be a superb leader. We will of course miss her daily presence at UCSF, but she assures us that she will remain in touch.

Liz’s tenure with UC began in 1978 when she joined the faculty at UC Berkeley. In 1990, she came to UCSF, and from 1993 to 1999, she served as chair of the Department of Microbiology and Immunology.

Our faculty members are world renowned, and their accomplishments are a source of great pride for the UCSF community. One of our strong points is not only attracting great leaders but applauding members who leave UCSF to embark on a new chapter of their lives.

Please join me in congratulating Elizabeth Blackburn on her tremendous achievements and sending her our best wishes for continued success.

Read...

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November 4, 2015
Emergency
UC System

Dear Members of the UCSF Community,

We are saddened by the stabbing incident that occurred on the UC Merced campus yesterday morning. Our thoughts go out to the victims and their families, as well as the entire UC Merced community. Fortunately, all four victims are expected to recover.

These tragic events serve to remind us about the important role we all have in protecting the safety and security of our community.

We can fulfill this role in two ways:

  • First, be vigilant and report any suspicious activities to the UCSF Police Department.
  • Second, register your contact information with WarnMe, UCSF’s mass notification system. You can sign up using your MyAccess ID and password at http://warnme.ucsf.edu/

Registering with the WarnMe notification system is one way to ensure that in the event of an emergency situation that affects UCSF, you will receive timely and accurate information via email, text, and voice messaging. In addition, breaking news about emergencies and disasters will be posted on UCSF.edu and through UCSF’s official social media accounts.

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

November 1, 2015
Administrative

Dear Colleagues:

As part of the University’s efforts to address the increasing number of threats to the security of our information systems and data, the University of California Office of the President is rolling out a security awareness training program for all UC faculty, staff, and students. Each member of the University community has a responsibility to safeguard the information assets entrusted to us, and this training program will better prepare all of us to fulfill this obligation. Studies have shown that a substantial number of cyber attacks involves the unintended actions of users of information systems, and this risk can be mitigated through an effective security awareness training program.

To this end, all employees on payroll with active status, regardless of previous training taken, are required to complete the Cyber Security Awareness Training by January 31, 2016 or within six weeks for any subsequent new hires. This training replaces the recently completed Privacy and Security Training that UCSF required locally in 2014-15, and it will be required on an annual basis. In addition, all registered students also are required to complete the training by January 31, 2016.

Training will be administered via online video through our UC Learning Center, and you will receive a separate email from the learning center. Each module will focus on a specific security topic and conclude with three questions to test comprehension. Overall the training should take approximately 50 minutes to complete.

While each of us has an individual responsibility to protect our data and information systems, we are confident that members of the UCSF community will work together to both...

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October 14, 2015
Administrative

Dear Colleagues:

As part of a UC System-wide effort to attract and retain top talent for staff positions, UCSF is launching an effort to transition non-represented employees into new Career Tracks job titles. The Career Tracks job structure has four goals:

  • Implement a system-wide series of job classifications/titles that reflect primary job responsibilities and system-wide norms
  • Provide employees with better-defined career paths
  • Align future pay practices with the local labor market
  • Provide more transparent classification decisions and enhance reporting and analytic capabilities

Career Tracks is not a salary or compensation program, and therefore is not intended to affect employee pay when it is implemented at UCSF. The new classification system will provide a better foundation for making future salary decisions and help align unit objectives with organizational structure as well as resource and budget allocations going forward. The current scope applies to MSP and PSS jobs only. SMG, Academics, and represented employees will not be affected.

Implementation of Career Tracks at all UC locations is a high priority of UC President Janet Napolitano. Career Tracks already has been implemented at several campuses as well as the Office of the President, and implementation is underway at the remaining locations.

Building on UCSF’s successful Career Tracks pilot for Information Technology jobs during summer 2015, thoughtful implementation plans have been developed in consultation with leadership and department representatives for campus and health system employees. The campus is launching its effort to map current jobs to the Career...

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October 5, 2015
Partnerships

Dear UCSF Community,

Today UCSF finalized agreements with San Francisco Mayor Ed Lee and the Golden State Warriors that would protect patient safety at the UCSF Medical Center at Mission Bay should the Warriors proposed sports and entertainment complex be approved and built on a site adjacent to our hospitals. As a result, the city and the Warriors are committed to actively mitigating traffic levels through a series of measures that support timely access to our hospitals by patients, visitors, and healthcare workers.

UCSF’s interests are protected through several mechanisms that include requirements built into the Warriors’ environmental impact report (EIR), a proposed city ordinance guaranteeing funding for traffic improvements, separate resolutions to be considered by the Port of San Francisco and the San Francisco Municipal Transportation Agency, and a private party contract between the Warriors and UCSF.

With these agreements in place, UCSF is announcing its support for the Warriors project. It was my hope that I could make this announcement at my State of the University Address earlier today, but all the details were not yet in place.

The agreements our team negotiated with the city and the Warriors accomplish three things of vital importance to the University and our patients:

  • Create a dedicated Mission Bay Transportation Improvement Fund, fully funded by new revenue generated by the Warriors arena, which guarantees that financial resources will be available to manage the flow of visitors, traffic, and transit that will be generated by the arena. This agreement with the city is the first to dedicate most of the revenue from a major project to local...
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September 21, 2015
Administrative

Dear Members of the UCSF Community:

Please join me at my State of the University Address on Tuesday, October 6, 2015, during which I will highlight overarching priorities and plans for UCSF as well as report on our progress and achievements.

We will begin promptly at 12 noon on Parnassus in Cole Hall. In celebration of the contributions of faculty, staff, students, and trainees and our common bond in advancing health worldwide, there will be a #OneUCSF reception immediately following. You can read more about the event and RSVP through the UCSF events calendar at http://calendar.ucsf.edu/event/state-of-the-university-2015

If you cannot attend in person, please watch live online at http://lecturecontent.ucsf.edu/special-events/state2015/

Sincerely,

Sam Hawgood, MBBS
Chancellor
Arthur and Toni Rembe Rock Distinguished Professor

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