Campus Messages

An archive of email messages sent to the entire UCSF community by the Chancellor and members of the Chancellor's Cabinet.

New COVID-19 Vaccine Timeline and Scheduling

Dear UCSF Community,

As we make steady progress in vaccinating our highest-risk employees, learners and patients, I would like to make you aware of three new policies that will affect when and how some members of our community receive their COVID-19 vaccinations. Note that these will depend on our vaccine supply, which we expect to remain limited for the next few weeks.

UCOP Establishes Vaccine Timeline for All UC Campuses

The UC Office of the President has developed a simplified framework that is aligned with state guidelines and will be used at all UC campuses during the next phase of the rollout, to help determine when patients and employees become eligible to receive the vaccine.

During the first three weeks of February, a new group will be able to start scheduling their vaccination appointments each week through MyChart.

  • Week 1 (Feb. 1): Patients and employees (on-site and remote) age 65 or older.
  • Week 2 (Feb. 8): On-site food service, childcare, veterinary/animal care, and emergency services workers who have not yet been vaccinated.
  • Week 3 (Feb. 15): All other workers who are required to be on-site at least once a week.
Self-Scheduling Your Vaccination

Last week, we launched a new MyChart system to enable our patients to self-schedule their vaccines as soon as they become eligible, based on vaccine availability. Starting next week, UCSF employees who have not been vaccinated will be able to self-schedule their vaccine through MyChart. When scheduling your appointment, you will be asked to attest that you meet the eligibility criteria. Over the next three weeks, the priority groups will be phased according to the February schedule described above. If no appointments are available, please check back regularly as we update our schedule based on vaccine supply.

If you do not have a MyChart account, you can sign up at any time. However, do not schedule a vaccination appointment until your group is eligible, so we can continue to reach patients and workers at highest risk first.

Expanded Window for Second Dose

While we will continue to administer second doses as close to the suggested 21- or 28-day interval, based on clinical data, the Centers for Disease Control and Prevention (CDC) has expanded its guidance on the timeframe for second doses of both the Pfizer-BioNTech and Moderna vaccines to within six weeks (42 days) after the first dose. This should alleviate concerns about appointment availability when we are not able to administer the second dose at 21 or 28 days, especially as more vaccines become available in the coming weeks.

We remain committed to offering the vaccine to all members of our community as they become eligible. As we work towards this goal, please remember that vaccine supplies nationwide remain limited and distribution guidelines are fluid, which may affect the pace of our rollout. We will continue to provide you with updates as they emerge. The recently revamped vaccine dashboard and the UCSF COVID-19 Vaccine Information Hub remain the best sources for the latest information about the vaccine rollout.

Thank you again for your strength and patience, and your commitment to our shared mission.


Josh Adler, MD
Chief Clinical Officer, UCSF Health
Vice Dean, Clinical Affairs, UCSF School of Medicine